Course Change & Cancellation

 

COURSE CHANGES

Visiting Students wishing to make changes to their course schedules should consider the current stage of the registration process:

1. Changes During the Application Period

  • Course selections may be updated via the application system until the Online Application Period ends.
  • The Office approval is not required at this stage; simply modifying the application form is sufficient.

2. Changes After Registration

  • Once Student IDs have been assigned (usually starting from mid-May), any course changes can only be made through the Summer Term Coordination Office.
  • Changes are also possible during the Add-Drop Period. Changes during this period must also be conducted through the Summer Term Coordination Office.
  • Note: No refunds are issued for courses dropped during the Add-Drop period (See Refund Policy).

Fee Adjustments Due to Course Changes: For course changes made after the initial payment, the financial procedures are as follows:

  • Additional Payment (Credit Increase): If the total credits of the new schedule exceed the previous one, the difference in fees must be paid. Course addition requests will not be processed until the difference is paid.
  • Refund Eligibility (Credit Decrease): If the total credits are lower, a refund may be requested for the excess amount. Refund requests are processed in accordance with the refund policy of the respective term.
  • Note: Refund processes can be lengthy due to official accounting procedures. To avoid potential delays and inconvenience, it is strongly recommended that you finalize your decisions during the initial course selection phase.

WITHDRAWAL AND CANCELLATION

Withdrawal From a Course: Visiting Students may withdraw from one or more courses by contacting the Summer Term Coordination Office during the Withdrawal Period specified in the academic calendar.

  • Upon withdrawal, the student will receive a "W" grade for the respective course on their academic record.
  • Note: No tuition refunds are issued for courses withdrawn during this period.

Application Cancellation and Refund Requests: Candidates wishing to cancel their application and receive a refund must adhere to the following rule:

  • Refund requests must be submitted to the Summer Term Coordination Office no later than the end of the Online Application Period.
  • Cancellation and refund requests submitted after this deadline will under no circumstances be accepted.